Open Vacancies

Office Administrator

As an Office Administrator, you will play a crucial role in supporting the smooth running of the office and assisting the executive team with various administrative tasks. You will be responsible for managing day-to-day office operations. The ideal candidate will have excellent organizational and time management skills, as well as exceptional communication and interpersonal abilities.

Responsibilities:

• Provide personal assistance to the senior management team, including scheduling appointments, managing calendars, and making travel arrangements.
• Manage phone calls, emails, and other correspondence on behalf of the senior management team.
• Assist with personal tasks such as running errands, organizing events
• Managing day-to-day office operations, including answering and directing phone calls, managing emails.
• Managing itinerary, schedule meetings and appointments and sending reminders.
• Handling requests and queries appropriately.
• Function as the point of contact between the managers and internal/external clients.
• Managing internal and external correspondence on behalf of senior management.
• Observing best business practices and etiquette.
• Responsible for All type of Insurances related work including renewals and new policies.
• Maintain office files, records, and databases, both electronically and in hard copy format.
• Assist with HR tasks, including onboarding new hires, maintaining employee records, and managing employee benefits.
• Manage office supplies and inventory and ensure the availability of necessary resources.
• Collaborate with colleagues and team members to ensure seamless office operations.
• Working closely with the COO to oversee the Company’s daily business operations & administration to drive the organisation’s success
• Maintain an up-to-date list of owners and tenants of all Tenants occupants.
• Respond to tenants’ phone calls, emails and direct contact reporting maintenance/repair issues and forward to the Property Manager.
• Coordinate with the Maintenance personnel daily on works being carried out in the Building
• Coordinate with Property Manager/Maintenance to maintain a list of emergency call-out telephone numbers of contractors and services. (Medical, lifts, utilities’ etc).
• Attending Meetings and taking minutes during meetings held by the Company.
• Any other duties that may be assigned from time to time.

Qualifications:

• Business Administration Diploma or equivalent; additional education or certification in office administration, business administration, or related field is a plus.
• Proven experience as a personal assistant, executive assistant, or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software and equipment.
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize and meet deadlines.
• Strong communication skills, both written and verbal, with attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong interpersonal skills, with the ability to work collaboratively in a team-oriented environment.
• Proactive and resourceful, with the ability to anticipate needs and take initiative.
• Flexibility and adaptability to changing priorities and tasks.

Education & Experience

• O level Studies
  
• Experience in same position

Interested candidates are requested to send their C.V. and covering letter to [email protected]

Finance Executive

About the job

Job Summary

We are currently seeking a detail-oriented and organized Finance Executive to support our finance department in maintaining accurate financial records whilst ensuring compliance with accounting standards. If you are a well-versed person in numbers, have strong attention to detail, and a willing to be part of a successful organization, we would like to hear from you!

Responsibilities:

• Issuing Sales invoices.
• Assisting and supporting other members within the finance teams in its day-to-day functions, liaising directly with the Finance Manager.
• Following up on amounts due by debtors.
• Posting of Creditor’s Invoices and creditor’s reconciliations.
• Issuing of payments.
• Reconciliation of petty cash.
• Post general journals as necessary.
• Maintaining spreadsheet data, and generating reports, statements, and other documents.
• Any other Ad-Hoc tasks as assigned by the management.

Requirements:

• Minimum A-Level Standard in Accounting. A strong foundation in accounting principles is essential. Candidates in the early stages of pursuing ACCA will be considered an asset.
• Minimum of 2 years of experience in a similar role.
• High level of English language both spoken and written, preferably also Maltese
• Enthusiastic team player who will make a positive impact on the workplace.
• Able to work seamlessly with cross-functional teams and contribute to a collaborative work environment.
• Able to manage tasks efficiently, ensuring deadlines are met without compromising quality.

 Salary / Remuneration: depending on personal aptitude and experience.

Interested candidates are requested to send their C.V. and cover letter to [email protected]

Maintenance Person

About the job

Job Summary

We are seeking a skilled Maintenance Person to oversee the upkeep, repair, and maintenance of our facilities and equipment. The ideal candidate will be responsible for ensuring that all systems are functioning efficiently, conducting routine inspections, and addressing any maintenance issues promptly to maintain a safe and operational environment

TUM invest strives to be the leading group on the Maltese islands within the Property Development, Automotive and Healthcare sectors, with a strategy for growth within our own strengths and a concrete plan for expansion to give value both to our customers and investors. TUM Invest is currently looking for a Maintenance Officer to join their team.

Responsibilities:

• Conduct regular inspections of premises, equipment, and systems to identify issues.
• Perform minor repairs and maintenance tasks, including plumbing, electrical, carpentry, and general upkeep.
• Coordinate and supervise external contractors for repairs and maintenance agreements.
• Maintain maintenance logs and records of repairs, servicing, and inspections.
• Ensure compliance with health and safety regulations.
• Respond to maintenance requests and emergencies in a timely manner.
• Manage inventory of tools, equipment, and maintenance supplies.
• Assist in planning and implementing preventive maintenance schedules.
• Support facility improvements and modifications as required.

Skills and Abilities:

• Proven experience in the industry
• Basic plumbing and electrical skills.
• Basic knowledge of HVAC, plumbing and electrical systems
• Experience using hand and electrical tools
• Ability to read technical manuals and drawings

Interested candidates are requested to send their C.V. and cover letter to [email protected]

Project Manager

Tum Invest is seeking a highly motivated and experienced Project Manager to join our dynamic team. In this role, the chosen candidate will be responsible for leading and managing key projects that drive the growth and success of our organization. We are looking for a professional with strong leadership skills, exceptional organizational capabilities, and the ability to manage multiple projects simultaneously.

Overall responsibilities for projects undertaken by the company shall include ;

• Planning, budgeting and resource selection and allocation
• Be responsible for monitoring the progress of projects, ensure that timelines and budgets are followed and for project completion.
• Project management throughout the full course of projects, including direction of all activities within projects to ensure the best quality and efficiency and standards are met.
• Liaising and coordination with contractors as well as resolving issues / authorities and regulators.
• Overseeing progress coupled with having knowledge of multi–engineering aspects of construction project handling.
• Reporting to Board of Directors or any other reporting line re proposals, budgeting, progress reporting and any other matters.
• Issue reports and progress coupled when requested by the management.
• Identify the various phases of the projects and plan accordingly, read architectural and structural plans.
• Direct, supervise and troubleshoot common issues that arise on site.
• Ensure safe working conditions and compliance with all Health and Safety Regulations and the Company’s policies.

Property Management and Administration

• Coordination of projects, lease agreements.
• Coordinating our team members and suppliers in making sure that all parties are on track with requirements, deadlines and schedules.
• Establishing effective communication plans and ensure that these are well executed.
• Coordination and record keeping of all the documentation related to the projects / properties.

Conduct post project reports in analyzing the success or developments needed.

Requirements:

• Minimum of 3 years of an experience in a similar position.
• Training / qualification in a related field, such as civil engineering or construction management will be considered an asset.
• A good communicator, problem solver and critical thinker.
• Excellent in Maltese and English languages skills (written and verbal)
• Able to read architectural and structural plans.
• Organized and meticulous person able to plan ahead.
• Excellent time and budget managements skills.
• Ability to lead, motivate and train a team.

Why Tum Invest? At Tum Invest, we are committed to develop a collaborative and innovative work environment. As part of our team, you will have the opportunity to lead critical projects that contribute to our long-term strategic goals, while working alongside talented professionals dedicated to excellence.

If you are a result-driven Project Manager with a passion for delivering exceptional outcomes, we invite you to apply and become part of our growth journey.

How to Apply: Please submit your CV and a brief cover letter to [email protected].